Pavilion and Field Permits
The permit may be submitted by any resident of the town if it is for personal use. If the permit is for a sports team or organization, the permit must be submitted by the head of the organization, an authorized representative (e.g. Commissioner of a sport or age group) for the organization or individual coach not associated with an organization permit e.g.SAM Soccer). Businesses should be represented by the owner.
Allocation of fields/parks will be in the following order:
- Town of Poolesville Municipality Activities
- In-town organizations
b. For profit
- In-town individuals
- County organizations
b. For profit
- County individuals
- Non-County organizations
b. For profit
- Non-County individuals
In the event that a resource is requested by multiple organizations, such as sports teams, the organization with the highest percentage of town residents or representing town residents will be considered over those with a smaller percentage of town residents. Historical use organizations will receive preference over new organizations
Instructions for permit holder
Permit holders may surrender unused time to the town so it may be made available to others who may need/want a field or portion of a park.
Sports organizations permit requests are due by February 15 for the spring season and August 1 for the fall season.
Permits are NOT transferable. Insurance certificate must be presented or on file for Sports Organizations. Permit holder is responsible for cleaning up and any damage to the field.
Parks/Fields Status (Open/Closed)
The fields are considered unavailable if the town closes them due to adverse weather. Do not use the fields if there is standing water on the field, if you sink into the field or play would cause damage to the field. Your permit will be revoked if you use the fields when the town has closed them.
The town will determine on weekdays by 3 PM if the fields are closed or open. Field status designations may be Open, Closed, Partial Closure (e.g. Infield closed, grass areas open, etc.). After 3 PM,the field status will be determined by the on-site official (e.g. Umpire/Referee). Weekend games/practices will be at the coach’s discretion, based upon the posted guidelines for use. These rules and guidelines are also on the User Acknowledgement Page.
Parks/Fields Permit Fees
A rental fee is required. Field permit fees* are $5/hour or partial hour. Total fee is due upon issuance of the permit. The Tournament/Event fee structure (for ages 7 and up) is reflected in the following grid. “Other” refers to items such as Bike Races, Road Races or non-sport events.
|Tournament/Event Fees Soccer/Lacrosse||$200/Day per field|
|Baseball/Softball||$400/Day per field|
|Other||$150/Day per field|
Teams and Permit Holders will be held responsible for damage to a field.
Cancellations : Refunds/Credits
When requested, credits will be issued for field use cancelled due to inclement weather in accordance with Parks/Fields closure protocol. Account balances will be reconciled at the end of the season.
* Fees may be waived/reduced for non-profits, as determined by town staff